Administrative Assistant

Contract type

Long term

Experience

2 to 5 years

Location

Beirut Central District

Description

The recruit will join our team and work at our headquarters located in Beirut Central District as an administrative assistant to perform a variety of secretarial/clerical, and administrative duties requiring good verbal communication and technological skills.

The administrative secretary shall exercise independent judgment and action, including making decisions in accordance with delegated responsibilities from assigned supervisor. Primary emphasis is placed upon relieving the supervisor of administrative details by preparing considerable correspondence, compiling and summarising data into concise form and by preparation of reports.

The perfect assistant must be self-driven and resourceful to achieve goals independently, with a passion for understanding and integrating the many dimensions of work.

Job functions

The administrative assistant will be leading organisational aspects and be responsible of the following:

• Perform experience level secretarial tasks of a confidential nature including but not limited to producing letters, reports, memorandums, etc. via the computer; makes photocopies, files, distributes mail, etc.
• Communicate in a positive and effective manner with staff, co-workers and visitors
• Answers telephone communications and record messages
• Arrange conferences, meetings and travel reservations for company’s personnel
• Schedule and confirm appointments for clients, customers and supervisors
• Maintain files and financial records
• Maintain attendance reports and leave records
• Prepare and expedites purchase orders and direct payments
• Other duties as assigned

Required qualifications

• High interpersonal and organisational skills
• Tri-lingual (Arabic – English – French)
• Great communication in both written and oral form
• Excellent knowledge in the use of technology (i.e. computers, MS. Office, etc.)
• Proven experience with handling organisational issues
• Proactive and self-driven

Education and experience

• High school graduate or equivalent
• Two years of clerical/secretarial/administrative experience

Interested in this opportunity?